Graduation Policies and Procedures

1. Graduation Application – Date Due in Dean’s Office.
   Check the University Calendar in the Catalog or the Fall, Spring, and Summer Course Schedules for dates.
2. Incomplete grades in courses required for graduation.
   Graduating Seniors and Graduating Graduate Students
   1. Any graduating senior or graduating graduate student
      1. who receives an incomplete or IP grade in the final semester in a course required for graduation will not be permitted to graduate that semester but will be required to apply for graduation for a subsequent semester,
         or
      2. who has not removed an outstanding incomplete from a previous semester, in a course required for graduation, by the date grades are due for the semester will not be permitted to graduate that semester but will be required to apply for graduation for a subsequent semester.
   2. Emergency situations require the filing of a petition by the student to the Dean for approval prior to the final grading deadline for the final semester.
3. Incomplete grades in courses not required for graduation.
   1. The student’s record, up to the date of graduation, for that degree, is considered closed when the Registrar records the verified degree on the student’s record (3 weeks after grades are due for the final semester prior to graduation).
   2. After that date, removals of Incompletes for courses not required for the degree are no longer permitted. This policy also applies to grade changes or any other academic change to the student’s record.
   3. This policy has always been in effect but is reinforced in this policy statement.
4. Graduation List.
   Submission by the Deans of the final verified graduation list to the Registrar’s Office.
   1. Deadline for verification of degrees to the Registrar by the Deans will be 3 weeks after grades are due for the semester.
   2. Prior to verification of the degree – all undergraduate transfer work in progress, or completed by the student, up to the date of graduation (whether required for graduation or not) must be evaluated by the Dean and recorded on the student’s academic transcript.
   3. It is the Dean’s responsibility to ensure all requirements are met prior to entering the student's name on the final verified list.
5. Notification to the student of above policies and procedures.
   1. Every student will receive an information letter and will sign off on these policies and procedures at the time the graduation application is filed with the Dean.
   2. The Registrar will include this policy and procedures statement with the graduation information sent to all graduating students each semester.