Drop-Add Procedure

1. Dropping or adding courses should be discussed with your faculty adviser. See your semester course schedule for drop-add procedures.
2. The drop/add period is the time period during which students may adjust their academic schedule for the term without financial or academic consequences. The last day of the drop/add period for a course is designated as the census date for that course and is the official date for enrollment reporting. The end of the drop and add period for standard and non-standard courses offered in a semester shall be the date the first 10 percent of the term ends or the day following the first class meeting, whichever is later. When calculating 10% of the term, breaks of five or more days are not included when counting the total number of days but Saturdays, Sundays, and holidays are. Student registrations can only be added to courses after the end of the drop and add period by approval of the chief academic officer of the university.
3. You should not discontinue enrollment in a class without processing discontinuance via the official drop procedure. An “F” will be recorded for an unofficial drop.

Grades for dropped courses

Undergraduate and graduate students who drop a course, or withdraw from the System, shall receive a grade of “W” if that action occurs anytime between the day after the census day for that course and the day that corresponds with the completion of 70 percent of the class days for that course. Likewise, a student who withdraws from the system during that time period also shall receive grades of “W” for all the courses in which he/she is registered. (Exception: a student who completely withdraws from the Regental system from the first day of a class(es) until the census date of the class(es) will also have a pseudo course of WD 101 (Undergraduate) or WD 801 (graduate) with a “W” grade entered on their Transcript.) (Refer to Board of Regents policy 5:7.2) For standard classes, the last day to receive a grade of “W” is determined by calculating 70 percent of the class meeting days in the term, counting from the first day of classes in the term and rounding up if the calculation produces a fractional value greater than or equal to 0.5.

For any non-standard course, the last day to receive a grade of “W” is based on the number of class meeting days for the course, using the method described above.

A notation of the date of withdrawal will be included on the student’s transcript if he/she withdraws from the system. (Refer to Board of Regents policy 5:7.2)

Students may not drop a course or withdraw from the System after the time period specified above. (Refer to Board of Regents policy 5:7.2)

Similar proportional dates would be established by the Registrar’s Office for summer, interim and other courses taught outside of the normal nine-month academic year.

After 70% of instruction is completed, if extenuating circumstances (i.e., illness) have prevented class participation, a petition for an individual drop may be filed through the Dean of the student’s college.