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Local/State Check Writes
Local check writes occur on Tuesday’s and Thursday’s with a normal completion time of approximately 10:00AM. These check write days have deadlines for departments to process and send their vouchers and proper documentation to the Accounts Payable Office by three working days prior to Tuesday or Thursday. If a department needs a check to be written on the next check write day, it is advisable to hand carry this voucher and the required documentation to the Accounts Payable Office personnel.
State checks are written by the State Auditor’s Office in Pierre with the information sent to Pierre by an electronic transfer from SDSU. State vouchers are prepared only for accounts that begin with a “1” (1XXXXX). After the SDSU Accounts Payable Office receives the required voucher and documentation from the departments, the vouchers are audited and sent to the State Auditor’s Office for further auditing and for a check to be issued. SDSU receives checks from Pierre on Tuesday’s and Friday’s.
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